skills | BlogZynergy

Self-managing secretariat: you need these skills

There are quite a few skills involved in running a self-managing secretariat.I am not a super expert in self-management, but let me explain which skills you need or need to develop. I will also explain how you can become a sparring partner for your manager.

What are the skills you need for self-management?

“It is very important that you can communicate well. Speak out where your need is instead of complaining about what is not going well. Treat each other with respect and be open to each other’s opinions. If you want something from someone else, it is necessary to seek and discuss the common interest. Think of things like: more satisfied customers or profile yourself as a top team of secretaries.

In addition, it is important that you can work well together, distribute the work well and continue to think in terms of team interests. A condition for good cooperation is self-leadership (see below). Working together is only possible if you yourself function well and feel good about yourself. You also need to know what you want to achieve yourself and how you can reconcile that with the team interest. ”

How do you keep the balance between reacting proactively and proactively, thus preventing ad-hoc requests versus problems?

“By understanding that you cannot influence everything in life, but that you do have influence. You are the one who determines how you deal with certain situations, always! You can be disappointed that something happens, you can accept that it is, but you can also try to implement changes. And fight for that. That means that sometimes you have to accept that you cannot change things.

But even then you do have the option to determine how you deal with it. It is often quite confronting to hear, but you really do not have to see yourself as a victim. Sometimes you just have to think: I have tried everything, but it has not been possible to change it, so then I have to accept that it is. But I do know what my need for the future is, so I have to say that more. “

If you continue to receive many ad hoc requests. How do you manage self-management?

“Well, those ad hoc requests belong to the profession. Some secretaries go under, especially if you therefore have no room for other things. I know one thing for sure: requests that come in ad hoc always keep returning to your work.

Therefore divide your day into three parts. You do routine work at a time when your energy level is low, because you will succeed. The afternoon is suitable for this. The moment you are very sharp, you do the work that you have planned: the larger jobs and projects that require strategic thinking, the future plans of the team.

You often do these things in the morning, but beware, plan the time for this yourself in your agenda! As a secretary you often receive last-minute requests, so the more space you seem to have, the greater the chance that you will be snowed under by all kinds of tasks that have or seem to have priority.

You keep the third part of the day free in your diary for ad hock loops. Try to keep that to a minimum and let your environment know what they can do, so that you can help them as quickly and effectively as possible. If you get something on your plate last minute, then express your need for the future, but accept for now that it is no different. ”

When do you take responsibility yourself and when do you place this with colleagues or your supervisor?

“Always look first at what something costs and what it yields. Management assistants are sometimes inclined to take on a lot of responsibilities and to work themselves upside down. Others are very good at shedding everything and evading their responsibility. And yet you hear them complaining about things that you or colleagues would do wrong. The balance between giving and taking responsibility is different for everyone. My tip is to look at what you want and how you can ensure that you manage that. ”

How do you develop into a sparring partner for your manager?

“Think about what you want, think about what your supervisor wants and see where the overlap is. What is your common interest? What is the significance of the organization at a deeper level? And what is your contribution to the output of the organization? Discuss how you can implement this.

Content is often not that important. So as a secretary you don’t have to know about major infrastructure projects, complicated financial products or the latest operating equipment. A manager often does not know very much about the content either. You just have to understand what needs to be done to achieve the goal of the organization and how that can be planned. At that moment you can participate at the strategic level. “

So you don’t have to know anything about the content?

“Of course it works better if you know something about the content, so you know what it takes, but you don’t have to know all the details. I recently heard from a municipal secretary that she also read all the policy documents to be informed about the content. She said, “I know I never reach that level, but I really like to be aware of the broad lines of my manager’s field, so that we speak at least in the same language.” You do not have to fully master the content; as long as you understand what it means for you, the manager or the organization. That way you make the difference as a secretary and, of course, as a team together. ”

Three essential points for achieving self-leadership

Know yourself and stay close to yourself.
Know your client; read in and know which field your client is on.
Make a plan. Do not think: this is interesting, I will do something with it in the future, but draw up a concrete plan to achieve that goal.

What will you do and what will you do in two weeks? Write it down, discuss it with your environment and make sure you get moving. Every long journey starts with a first step. That first step can and may be small, but it is very important to actually take it. For example, have you had the intention to follow a course for years, but has it never happened? That is probably because you have not taken the first step; identify which courses there are. The moment you take the first step, the next step also becomes easier.

Fantastic Tips How to cultivate Entrepreneurial Skills and become a strong business personality in the world of today

You possibly already have enough good idea about the skills you should have, if you want becoming a successful entrepreneur. Among all skills, most commonly mentioned are branding, strategy, finance, planning, sales, initiative and vision. These all are incredibly essential, yet these are not the end of the list. Entrepreneurs will need some other unexpected skills also for succeeding, yet you only may not be thinking regarding them.

In this article, we are going to discuss about 7 major entrepreneurial skills that all business owners should master. Just read on:

1. Vision:

Having a clean market vision is important for growing a business, yet many entrepreneurs over-focus on their own business world by mistake. The entrepreneurs who understand markets genuinely, what makes a company successful, business management principles, and chances when they see them, these are the ones with the possibility for growing achievement.

2. Adaptability:

Having the skill of adaptability, the capacity of changing your approach is now more essential than ever. With the entry of new services and technologies in the market, they can widely change the scene in a month. Keep in mind the effect of updates of Google algorithm on businesses. Great entrepreneurs should be comfortable to go with flow and creating fast business decisions for minimizing the effect of such a quick-changing marketplace.

3. Consumer Focus:

Online marketing has changed the game for many entrepreneurs. Thus, plenty of success is now dependent upon knowing the requirements of consumers and getting ways of fulfilling them with your business. Entrepreneurs should work for understanding really the thought of people who create their business potential, then cater your items, marketing campaigns, policies and services to those individuals. You might be able finding somebody for building purchaser personalities for your efforts of content marketing, yet it will not be efficient unless the leader behind it all is as aimed on the clients as their staffs seem to be.

4. Curiosity:

It’s impossible for a modern-day entrepreneur to succeed, if you are not interested to learn. People who actually succeed are the individuals who put true efforts on learning new methods and technologies for keeping their business on the leading position. Every work cannot be outsourced, and in fact if it can, you still need having some basic knowledge of it for getting the outcome you want. All entrepreneurs require the curiosity skill, which drives them learning as the field of playing changes.

5. Communication:

Because of internet, nowadays it is now much simpler conducting most of your business from the computer without actually communicating with anybody face-to-face. You people can think that the days of charming entrepreneur are gone, and we all can only pout behind our PCs. However, it is actually opposite as communication skill is more essential than ever. Surprisingly, it is challenging delivering the type of message you want through social media, phone communication and email. Nowadays, entrepreneurs should put additional effort for communicating efficiently for building relationships which once would have happened in person organically. Communication skills become dire, if you have employees working for you, particularly remotely. If you can’t express yourself and your expectations properly, it can impact the ability or productivity of your staffs for delivering what you want. Interpersonal skills are the essential trait of every successful entrepreneur. Presently, entrepreneurs should be capable of writing proper instructions and using increasingly distant channels of communication for building and networking relationships.

6. Stress Management:

Being an entrepreneur, you are not only a boss, you also have an active hand in various areas for keeping things running with ease and manage with possible failures and setbacks along the way. Every entrepreneur who wants succeeding long-term should be really good in managing stress. Important to this skill is being acquainted with delegating and understanding when it is time for taking a break.

7. The Capacity of Inspiring People:

Undoubtedly, an entrepreneur is ardent about their working. Yet, it is the capacity of instilling that inspiration in people which actually drives achievement. However, this is communication skill’s extension. You must be able of explaining things in a comprehensive way and then take a further step for making the project resound with your people. In fact, if you are a self-employed person, there is no way you are actually doing each work on your own. For example, inspiring your influencers’ network can be a prime driving force behind your business. The momentum created can be huge, if you can get people interested about your tasks.

So, now you have the complete knowledge about the major entrepreneurial skills that every entrepreneur should master.

Blog…..Blogging….Blogger

YES FIRE NATION,

Are you thinking to start a Blog ? Got inspired or wanna earn some cash in future as I wish ? But no idea where to start a Blog and How to become a successful blogger !! Well blogging have gained popularity. Today, there are over 100 million blogs with more entering the blogosphere everyday. Blogs have become more than online diaries. In fact, blogging has become an important part of the online and offline worlds with popular bloggers impacting the worlds of politics, business and society with their words. As a blogger everyday I discover a lot of things.

what’s The Difference Between a BLOG and a WEBSITE ???

A website is a collection of web pages including multimedia content, typically identified with a common domain name, and published on at least one web server. It is a form of static billboard on the Internet that showcases information. A website can be a collection of articles, news, links, information, photographs, and anything you want. And a website can even host a blog! Further websites divide into 2 categories : Static & Dynamic.

Where a blog (a truncation of the expression weblog) is a discussion or informational site published on the World Wide Web consisting of discrete entries (“posts”) typically displayed in reverse chronological order (the most recent post appears first).

What is Blog ?? Blogging and Blogger ?

Blog:- A blog is a type of website that is usually arranged in chronological order from the most recent ‘post’ (or entry) at the top of the main page to the older entries towards the bottom.or Blog is an informative website which were updates on regular basis by an individual(called Blogger) or by team.
Blogging:- Writing post(daily) for a Blog.
Blogger:- A person who writes content for a blog.
Blogosphere:- The online community of blogs and bloggers.

Early blogs were simply manually updated components of common Web sites. However, the evolution of tools to facilitate the production and maintenance of Web articles posted in reverse chronological order made the publishing process feasible to a much larger, less technical, population. Ultimately, this resulted in the distinct class of online publishing that produces blogs we recognize today. For instance, the use of some sort of browser-based software is now a typical aspect of “blogging”. Blogs can be hosted by dedicatedblog hosting services, or they can be run using blog software, or on regular web hosting services.Some early bloggers, such as The Misanthropic Bitch, who began in 1997, actually referred to their online presence as a zine, before the term blog entered common usage.

How we can earn money online with the help of blog ?

It’s true ,you can earn some cash with the help of your blog.But How? All you need is to setup a new blog(if you already did then skip this step) and here are some popular ways from which you can earn money with the help of your blog –

Advertising networks like adsense , infolinks ,chitika ,revenuehits etc.
Start selling your own ebooks.
Provide online tutions or lectures.
Affiliate linking / Earn on commission basis

and many more ways……Don’t confuse ,to be honest everything look very easy, but I know that it is a very long journey for some people.

But now days blogging is really challenging,mostly people get fascinated towards blogging or earning money online but things were different from 90s to 2016.Starting a blog is not sufficient in 2016 because when an individual starts a blog ,then he/she has to face or compete over 80 million blogs(sounds insane but thats reality). Once again don’t get confused, but empower yourself continously if you like to start a blog, go for it.You never know how a penny can spin and you can earn the bucks online. I am on my way.

Now success rates of Blogging depends on many factors like its content ,quality ,SEO ,traffic sources like searches and socials and many more. As a blogger you must try to master new skills and read a lot of stuff to run your way forward in Blogosphere.

THEN I hear you saying…..

what to do if someone wants to start a Blog and How to become a successful blogger ?

Don’t worry this is just a competition ,all you need is to be determined/passionated for your blogging carrier.thats it FIRE NATION.!

If starting is perfect ,then your blogging carrier will be perfect. GIVE YOUR DREAMS A CHANCE.

Competence What a hell is that thing in todays world

Competencies comprise the knowledge, skills, values and attributes demonstrated through behavior that results in competent and superior performance. Competency describes what superior performers actually do on a job that produces superior results.

CHARACTERISTICS OF COMPETENCY

Motives: things a person constantly thinks about or wants which result in action

Traits: physical characteristics and consistent responses to situation or information

Self-concept: a person’s attitudes, values, or self-image

Knowledge: information that a person has in specific content areas

Skills: the ability to perform a certain mental or physical task

CLASSIFICATION OF COMPETENCY

Threshold competencies
Differentiating competencies
Behavioral competencies

Threshold competencies

The characteristics required by a jobholder to perform a job effectively are called threshold competencies. E.g. for the position of a typist it is necessary to have primary knowledge about typing, which is a threshold competency.

Differentiating competencies

The characteristics, which differentiate superior performers from average performers, come under this category; such characteristics are not found in average performers. E.g. knowledge of formatting is a competency that makes a typist to superior to others in performance, which is a differentiating competency.

Behavioral competencies

These refer to competencies that are required by people in terms of behavior. E.g. team working-the competency required by an employee working in a typing group in an office where they may be required to cover up for others as the work grows.

Classification of Competencies

Competencies can broadly be classified into two categories –

Basic competencies

Competencies = Basic Competencies + Professional Competencies

Professional competencies

Types of Basic Competencies

Intellectual Competencies: Those which determine the intellectual ability of a person.
Motivational Competencies: Those which determine the level of motivation in an individual.
Emotional Competencies: Those which determine an individual’s emotional quotient.
Social Competencies: Those that determine the level of social ability in a person. It has been proved by various scholars that all individuals have competencies. Only the combination and degree of these competencies differ from individual to individual. Hence, organizations have to identify the critical basic competencies required for individual employees to deliver their best in their organization. The importance of mapping the competencies proves critical for organizational success.

Types of professional competencies

Optimizing career prospects: this competence involves the ability to envision future opportunities, and having determined broadly defined goals, to create and make own chances. It represents a form of well – considered opportunism. To undertake optimizing process successfully, a particular set of skills and behavior need to be brought into play.

Career Planning – Plying to your Strength: In career planning of employees, four steps are involved. They are

Review how for their work are using their skills and satisfying their needs and interests.
Identify the own development needs and what is required for effective performance.
Obtain data from the experience of mentors, partners and other work colleagues
Anticipate future changes and prepare for job opportunities that might arise.
The development of career planning competence should go some way to help individuals to take ownership and management of their own career development

Engaging In personal Development: employers are no longer guarantee life long continuity of employment or upward career progression. Therefore, more attention is to be paid to personal development rather than career development alone. The forms of personal development vary, but the range I s increasing. For this purpose firstly, employee need to have a sufficient self awareness to review and identify their development needs. Secondly they need to be effective learners with a positive attitude towards the learning process. Learning seldom happens in a vacuum; it takes place in a social context and those in the workplace may need to gather around them a supportive network in order to understand personal development activity of a challenging nature.

Balancing work and Non-work: the concern to balance work and non work is clearly a function of career stage. Being able to define one’s own work priorities and maintain one’s motivation in the absence of externally defined checks on performance become increasingly important. The issue of balancing work and non-work is problematic because of the competing demands of work and personal life. The competence to balance work and nonworking is required by all those in the workplace because the relationship between the two is never static, but ever changing.

COMPETENCY MAPPING

Competency Mapping is a process of identifying the key competencies for an organization and/or a job and incorporating those competencies throughout the various processes (i.e. job evaluation, training, recruitment) of the organization.

Models for competency mapping

A competency mapping is a description of skills, traits, experiences and knowledge required for a person to be effective in a job. There are three models in mapping the competencies described as follows:

THE ONE-SIZE-FITS-ALL COMPETENCY MODEL

This model uses the data obtained from existing job descriptions and job analysis. The data pertaining to a class of jobs, for example all sale representatives will be consolidated and key features will be identified to convert them into competency traits. The general features like organizational mission, objectives and culture related competence would be added to build a competency model for a particular type of employee.

THE MULTI JOB COMPETENCY MODEL

There are three steps in this. In the first step, Competencies required for organizational function will be identified. Secondly these competencies will be classified into technical, social, marketing, management, finance and general. In the third step, Combination of competencies will be grouped to draw a particular role like finance manager, technical manager, quality manager like wise.

THE SINGLE JOB COMPETENCY MODEL

This is the traditional, time tested and commonly used method. A position that is most important and being performed well will be identified from a class of positions (Jobs). Data will be obtained observing its incumbent while performing the job, discussing with him/ her and other related departments, past records, decisions taken by that person, formal job description etc. the data so obtained will be used to build competency model for that particular position.

MODEL OF COMMON MANAGEMENT COMPETENCIES

The availability of right quality and quantity of management competence is the key factor in business success of organisations. This realization struck many organisations during the current decade and effort made to tone up their managers. A common issue across all the organisations is, managers should be equipped with what kind of competencies. It is also a fact that managers must possess the competencies specific to their organizational need and environment. According to Andrew May there is a competence set that is applicable to all organizations and he illustrated them in his paper titled “Developing Management Competencies for fast changing organisations”.

These are:

Operations Management
Managing Time effectively such as control of time scheduling and project control
Planning and decision making consisting controlling planning, option evaluation and evaluation of plan performance
Managing change consisting Identifying Improvement opportunities, Formulating change objective and Monitoring and evaluating change
Quality management consisting quality measurement, conditions monitoring and diagnostics and systems control
People Management
Team leadership indicating leadership style, structured team, delegation, counseling and meeting participation
Performance management consists of assessing competencies, job design and review, target setting and review , and motivation of staff
Influencing others like planning process management and negotiating.
Legal issues of employment that includes health and safety, recruitment and employment conditions, and industrial relations
Financial Management
Financial controls that includes Cost Monitoring, Financial Statement Analysis, Results preparation, and financial system awareness.
Financial planning Including Investment appraisal, System development, and managing outsourcing
Information Management
Communication that includes Presenting Information, Selling ideas and behavior interpretation.
Marketing
Marketing consisting of marketing strategies
Behavior competencies
This includes Entrepreneurial, Creative thinking, Management synergy, Logical thinking, and Analytical ability

EQUITY AND COMPETENCY BASED PAY

Compensation

Compensation of an employee consists of mainly three components, the base wage or salary, incentives and benefits. Base wage or salary forms the basis for calculating or determining the total compensation of an employee.

There are three different concepts of wages: the minimum wage, the fair wage and the living wage. The minimum wage is the least of them all and the living wage, the highest. Minimum wage is the base wage that an employee has to be paid to fulfill his basic needs and provide basic amenities for his family. The fair wage takes into consideration the paying capacity of the employer. The living wage, which is the highest of the three, is aimed at providing a comfortable living for the employee and his family. It includes providing health, educational and social facilities. Traditional wage plans include the piece-wage plan, based on the units produced by the employee and the time-wage plan, based on the total working time of the employee. Modern wage plans include skill-based wage plan, competency based wage plan.

COMPETENCY BASED PAY

The design of most compensation programs reward employees for carrying out their tasks, duties and responsibilities. The job requirements determine which employees have higher base rates. Employees receive more for doing jobs that require a greater variety of tasks, more knowledge and skills, greater physical effort, or more demanding working conditions. However, some organizations are emphasizing competencies rather than tasks. A number of organizations are paying employees for the competencies they demonstrate rather than just of the specific task performed. Paying for competencies rewards employees to exhibit more versatility and continue to develop their competencies. In knowledge based pay (KBP) or skill based pay (SBP) systems, employees start at a base level of pay and receive increases as they learn to do other jobs or gain other skills and therefore become more valuable to the employer. For example, a power loom operates single color, two color, four color, six color and multicolor weaves. The more colors, the more skill is required of the power loom operator. Under a KBP or SBP system, the operator increases his or her pay as they learn to operate the more complex processes like four colors, six colors and multi color weaves, even though sometimes they may be running only two color weaves.

The success of the competency based pay plans depends on the managerial commitment to a philosophy different from the traditional one in organizations. This approach places far more emphasis on training employees and supervisors. Also, workflow must be adapted to allow workers to move from job to job as needed. When an organization moves to a competency-based system, considerable time must be spent identifying the required competencies for various jobs. Then each block of competencies must be priced using market data. Progression of employees must be possible, and they must be paid appropriately for all their competencies. Any limitations on the number of people who can acquire more competencies should be identified. Training in the appropriate competencies is particularly critical. Also, a competency based system needs to acknowledge or certify employees as they acquire certain competencies, and then to verify the maintenance of those competencies. Hence this type of pay system requires significant investment of management time and commitment.

Outcomes of Competency Based Pay System

The benefits of the competency based pay system can be analyzed under two categories

(i) Organization related outcomes and

(ii) Employee related outcomes, which are discussed below.

Organization Related Outcomes

Greater work flexibility
Increased work effectiveness
Fewer bottlenecks of work flow
Increased worker output per hour
More career enhancement opportunities
Increased internal supply of work force
Undisturbed work flow
Enhanced organizational learning

Employee Related Outcomes

Enhanced employee understanding of the organizational “big picture”
Greater employee self management capabilities
Greater employee commitment
Greater employee self enhancement
Improved employee satisfaction
Increased employee motivation
Increased employee participation in training activities
Increased individual learning
Better and equipped work force
Employee can withstand change in a better way
With increased skill sets, employee feels confident.

Pay Openness

Another equity issue concerns the degree of openness or secrecy that organizations allow regarding their pay systems. Pay information kept secret in closed-systems includes how much others make, what raises others have received and even what pay grades and ranges exist in the organization.

A growing number of organizations are opening up their pay systems to some degree by informing employees of compensation policies, providing a general description of the compensation system, and indicating where an individual’s pay is within a pay grade. Such information allows employees to make more accurate equity comparisons. The crucial element in an open pay system is that managers be able to explain satisfactorily the pay differences that exist.

External Equity

If an employer does not provide compensation that employees view as equitable in relation to the compensation provided to employees performing similar jobs in other organizations, that organization is likely to experience higher turnover. Other drawbacks include greater difficulty in recruiting qualified and high-demand individuals. Also, by not being competitive the employers are more likely to attract and retain individuals with less knowledge, skills, and abilities, resulting in lower overall organizational performance. Organizations track external equity by using pay surveys.

Please SPREAD the word further.Don’t thank me but help three other persons read the above article.Don’t forget to send me your comments.This will get me more motivated to increase my blogging speed.