12 Whopping Exciting Power Tips To Stop Rushing


We have more and more balls to keep up. Our solution to this is to live faster, work harder and get everything done in less time. We are in a hurry. But why actually? Why the hurry?

Free Hurry Vectors, 3,000+ Images in AI, EPS format

Why are we in such a hurry these days?

Haste seems to be the norm. If things just happen quickly then it’s good – and if it can be done faster it’s better.

We are in a hurry because we don’t have enough time. We don’t have enough time to do everything we need to (read: want to ) do. We rush through the days, through the months and the years. And we get more and more done in less and less time.

Very efficient, but is it also effective?

The answer is, of course, ‘no’ – but you already understood that.

What do you want to achieve?

Haste is the result of a lack of priorities. If you don’t know what’s most important to you, everything is automatically equally important. And if you want to achieve everything at once, you never have enough time and you have to run and fly.

Everyone on Earth has to make do with 23 hours 56 minutes and 4.1 seconds in a day . Some people have a nice life, take it easy and gradually achieve their goals. Other people run and fly, live out of chaos and feel like they can’t get a grip on their lives. They feel that they are being lived.

Only when you know what you really want can you make choices. Of course you want to be a great parent, a great friend, super healthy, successful, popular, have a nice house, grow personally, finish an education, be nice dressed and in the meantime make the world a better place.

But what are the 1-3 things that matter most to you? If you had to choose (and you have to if you don’t want to get burned out), what would you focus on? Where would you put your center of gravity?

Hurry back as the exception to the rule

Humans are not designed to be in a constant rush. It is not healthy for your body and not nourishing for your mind. The faster you live, the faster time seems to pass – it’s a downward spiral. You seem to have less and less time, which makes you live faster and faster.

Be still. Take a deep breath, drop your shoulders and let me tell you this: you don’t have to do anything . Hurry is your choice, and you can stop today. Try some of the tips below and learn how to slow down your life one step at a time:

  1. Don’t you dare do anything . Just sit for a few minutes and look out in front of you. No television, no iPad, no telephone and not even a magazine. Slow down cold turkey. How does that feel?
  2. Whenever you find yourself feeling rushed, ask yourself,  “Why am I rushing?”  You often come to the conclusion that out of habit you are running, tailgating or sighing in line at the checkout. Remind yourself to take a step back. Take your distance, lower your speed, raise your irritation threshold.
  3. Drive calmly on the road . Speeding is dangerous, environmentally harmful, expensive and usually saves you only a few minutes. Instead, put on some nice music (Youtube or online radio station(s)), and enjoy the journey.
  4. Take the time to prepare food . Leave the hustle and bustle behind for a while, and pay love and attention to your food. Cook without ready-made products. That is healthier, tastier, cheaper, better for the world and better for your stress level. Why does it always have to be so fast? Real taste takes time. Quality takes time .
  5. Try to do less instead of more . Do things that really matter, and leave the rest behind. Be critical of your todo list . Many things are ‘nice’ to achieve, very few things are ‘life-changing’. Work step by step towards your big goals, towards a better life and don’t be fooled by all the nonsense that comes in between.
  6. Consciously slow down time by slowing down your life and your thoughts every now and then . Really take half an hour to play with your daughter, to listen carefully to her. Play with your dog, take a nice walk, do something with your hands (gardening, painting, cooking or whatever). You will notice that you become calmer, and that you seem to have more time as a result .
  7. Realize that it is useless to race through life . All you achieve is that time flies by, and your life ends faster . Time is far too valuable to throw away. Use it, enjoy every second, appreciate your life as you travel through it. You only get once every second . So that’s one chance to enjoy it.
  8. Say goodbye to your watch . And while you’re at it, immediately get the clock out of the living room . Set a timer on your smartphone when you have something to do at a specific time. Furthermore, it is not at all necessary to continuously know what time it is.
  9. Take life step by step . While you’re working on one task, you don’t have to think about the task you want to perform later. First one, then the other . This way you keep your head empty, you maintain your focus and you prevent time from seeming to go faster.
  10. Plan your days less tightly . Give your calendar air to breathe. It is efficient to fully plan everything. But if your goal is to live a relaxed and happy life, this probably isn’t exactly effective.
  11. Immediately grab yourself by the scruff of the neck if you’ve had to rush for whatever reason. Don’t take the rush any further into your day, but stop rushing as soon as you can.
  12. Realize that you will never get everything done . There will always be unfinished tasks – and that’s okay. Realize that enjoying the beautiful things in life is more important than an empty to-do list.

Rushing less will help you significantly increase the quality of your life. There’s no point in rushing through your life, so don’t get rushed. Take it easy and focus on the things that are most important to you.

That way you will not only feel a lot better, you will also achieve your goals more easily and design the life of your dreams more easily.

A boy in hurry Royalty Free Vector Image - VectorStock

Self-managing secretariat: you need these skills


There are quite a few skills involved in running a self-managing secretariat.I am not a super expert in self-management, but let me explain which skills you need or need to develop. I will also explain how you can become a sparring partner for your manager.

What are the skills you need for self-management?

“It is very important that you can communicate well. Speak out where your need is instead of complaining about what is not going well. Treat each other with respect and be open to each other’s opinions. If you want something from someone else, it is necessary to seek and discuss the common interest. Think of things like: more satisfied customers or profile yourself as a top team of secretaries.

In addition, it is important that you can work well together, distribute the work well and continue to think in terms of team interests. A condition for good cooperation is self-leadership (see below). Working together is only possible if you yourself function well and feel good about yourself. You also need to know what you want to achieve yourself and how you can reconcile that with the team interest. ”

How do you keep the balance between reacting proactively and proactively, thus preventing ad-hoc requests versus problems?

“By understanding that you cannot influence everything in life, but that you do have influence. You are the one who determines how you deal with certain situations, always! You can be disappointed that something happens, you can accept that it is, but you can also try to implement changes. And fight for that. That means that sometimes you have to accept that you cannot change things.

But even then you do have the option to determine how you deal with it. It is often quite confronting to hear, but you really do not have to see yourself as a victim. Sometimes you just have to think: I have tried everything, but it has not been possible to change it, so then I have to accept that it is. But I do know what my need for the future is, so I have to say that more. “

If you continue to receive many ad hoc requests. How do you manage self-management?

“Well, those ad hoc requests belong to the profession. Some secretaries go under, especially if you therefore have no room for other things. I know one thing for sure: requests that come in ad hoc always keep returning to your work.

Therefore divide your day into three parts. You do routine work at a time when your energy level is low, because you will succeed. The afternoon is suitable for this. The moment you are very sharp, you do the work that you have planned: the larger jobs and projects that require strategic thinking, the future plans of the team.

You often do these things in the morning, but beware, plan the time for this yourself in your agenda! As a secretary you often receive last-minute requests, so the more space you seem to have, the greater the chance that you will be snowed under by all kinds of tasks that have or seem to have priority.

You keep the third part of the day free in your diary for ad hock loops. Try to keep that to a minimum and let your environment know what they can do, so that you can help them as quickly and effectively as possible. If you get something on your plate last minute, then express your need for the future, but accept for now that it is no different. ”

When do you take responsibility yourself and when do you place this with colleagues or your supervisor?

“Always look first at what something costs and what it yields. Management assistants are sometimes inclined to take on a lot of responsibilities and to work themselves upside down. Others are very good at shedding everything and evading their responsibility. And yet you hear them complaining about things that you or colleagues would do wrong. The balance between giving and taking responsibility is different for everyone. My tip is to look at what you want and how you can ensure that you manage that. ”

How do you develop into a sparring partner for your manager?

“Think about what you want, think about what your supervisor wants and see where the overlap is. What is your common interest? What is the significance of the organization at a deeper level? And what is your contribution to the output of the organization? Discuss how you can implement this.

Content is often not that important. So as a secretary you don’t have to know about major infrastructure projects, complicated financial products or the latest operating equipment. A manager often does not know very much about the content either. You just have to understand what needs to be done to achieve the goal of the organization and how that can be planned. At that moment you can participate at the strategic level. “

So you don’t have to know anything about the content?

“Of course it works better if you know something about the content, so you know what it takes, but you don’t have to know all the details. I recently heard from a municipal secretary that she also read all the policy documents to be informed about the content. She said, “I know I never reach that level, but I really like to be aware of the broad lines of my manager’s field, so that we speak at least in the same language.” You do not have to fully master the content; as long as you understand what it means for you, the manager or the organization. That way you make the difference as a secretary and, of course, as a team together. ”

Three essential points for achieving self-leadership

  1. Know yourself and stay close to yourself.
  2. Know your client; read in and know which field your client is on.
  3. Make a plan. Do not think: this is interesting, I will do something with it in the future, but draw up a concrete plan to achieve that goal.

What will you do and what will you do in two weeks? Write it down, discuss it with your environment and make sure you get moving. Every long journey starts with a first step. That first step can and may be small, but it is very important to actually take it. For example, have you had the intention to follow a course for years, but has it never happened? That is probably because you have not taken the first step; identify which courses there are. The moment you take the first step, the next step also becomes easier.


Preparing Of Every other person To Win

FacebooktwitterredditpinterestlinkedinmailWhat does it take to design like a champion?

Well lets investigate our brains a smidgen to answer this inquiry.

For these next inquiries, I require you to be amazingly fair with yourself. No compelling reason to lie, nobody else yet you will know the appropriate responses.

1) Would you say you are reluctant to come up short your arrangement?

2) Do you routinely prepare?

3) Does your plans include All that you at any point needed?

4) Do you prepare in view of your business and family?

5) Do you imagine your arrangement being accomplished?

6) ** How a long ways ahead do you really design???


That wasn’t so terrible would it say it was???

It’s essential to dependably put forth these inquiries. Doing as such will at last lay out what it is that you need in life. Business and Family ought to dependably be viewed as together.


So we should investigate why every one of these inquiries help you to figure out what it is in life and how it will influence you until the end of time…

1) Would you say you are hesitant to come up short your arrangement?

Beating The Disappointment Blues:

Disappointment… ooooooo nobody needs to come up short. Tragically for a considerable lot of us, we tend consider fizzling when we work out our strategies for success. The reason we do this is on the grounds that we’ve all fizzled at something some time recently. All that we do begins with an arrangement. Most day by day designs are sub-intentionally arranged out before they are executed. This procedure just takes a small amount of a moment. The ones we have a tendency to recollect are plans that we’ve “intentionally” made. The greater part of these are thoughts we’ve never completed, and extends that never at any point got a change to begin.

They key to beating the “disappointment blues” is basically to prepare your brain to picture all that you need from your plans. Review something you need ought to dependably look like a film cut full with: tangible rich pictures, alongside sounds, smells, and feeling of touch. This mix is the thing that make perception a win. This is genuine in light of the fact that our brains think in pictures. Picturing your plans deliberately will better help your sub-cognizant personality to recall what it is that you need to achieve. This likewise tells your sub-cognizant personality you genuine about this one.

1) Do you consistently prepare?

Go ahead, be straightforward, do you really stay there and make a decent endeavor to design out your future, each and every day? NO? For what reason not? Is it not that vital to you?

Neglecting to design is the same as wanting to fall flat!

Arranging regular may appear like a great deal of work to do however in real reality, once it turns into a propensity, it turns out to be second nature.

Study demonstrates that it takes a normal of 21 times for a comment a propensity. For instance, once you’ve driven your auto 21 times +/ – it ends up noticeably second nature to you. Your sub-cognizant personality assumes control and drives for you

Your “cognizant personality” is the skipper of your ship (the cerebrum). In the event that you don’t deliberately make an immediate order to your “sub-cognizant” (the team), nothing will ever complete. You should be strict with the team for 21 days to ensure they will do their obligations regularly. After time, the group will consequently know their own particular undertaking by heart and complete them for you.

Arranging out regular will better characterize to your “Group” what it is they are required to fulfill. It assembles solidarity inside your psyche. This solidarity will eventually be the organizing point to achieving your objectives.

2) Does your plans include all that you needed?

When I say everything, I mean the world. I have this little extraordinary scratch pad that stays around my work area constantly. Inside it are incalculable thoughts of all that I at any point needed at that exact second.

At that exact instant significance, whatever it was that I needed to have in my life “right then and there” that would make me more joyful. Doesn’t make a difference what it is. For you, precisely what at this moment would make you glad? A more pleasant auto? $5,000 in your ledger? More customers? Better internet searcher positions?

Composing precisely what it is that you need will give your psyche a “Plan for the day”. Once your brain has its “Daily agenda”, your sub-cognizant will scan through your memory banks for a case of how to fulfill your “daily agenda”. On the off chance that your psyche doesn’t discover anything inside your memory banks, it will in the long run begin shooting out thoughts and tips for your cognizant personality to finish.

I ought to likewise take note of that recording something resembles scratching it directly into stone with regards to your brain. It resembles your psyche is the bit of paper, you have to record something with the end goal for it to return later and change what it is that you recorded.

3) Do you prepare for your business and family?

Well is there any good reason why you wouldn’t? When I consider my business, I consider what it will improve the situation me, my companions, and my family later on. Right now, I am presently not hitched nor do I have any youngsters but rather that doesn’t imply that I am not pondering the future with a family in it.

Continuously consider business and family the same. They are a both piece of yours and the their future.

4) Do you imagine your arrangement being accomplished?

Perception is the product of progress.

Do you ever wind up picturing yourself in that auto you generally needed? Who envisions you and your family on some shoreline in Mexico some place? Who pictures you winning the “business person of the year grant”? … .YOU DO!

Keeping in mind the end goal to be more joyful and more fruitful, you have to show signs of improvement, you have to improve. I rehash, you have to show signs of improvement.

Representation ought to be a day by day occasion. Pause for a minute regular, notwithstanding for 30 seconds and imagine every one of the sights, sounds, odors, and sentiments of everything required with your day by day designs.

For instance, lets imagine that you have an introduction to do and like a great many people who have done an introduction, you are to a great degree apprehensive.

Pause for a minute around a hour prior to the introduction. Envision yourself strolling into the meeting feeling extraordinary, sure, and loose. Hear the general population having a decent time, see them grinning and focusing on you. Endeavor to notice a decent cologne inside the room that influences you to grin when taken in. To wrap things up, see every one of the general population around you complimenting you on an occupation well done after the introduction. See yourself having a pleasant, warm, rich tasting espresso while talking about your effective introduction with your supervisor, workers or even your potential customers.

I promise you that in the event that you make it a propensity to set yourself up with representation in that mold before any introduction, you will have better, more lively sentiments thereafter.

This exceptionally same procedure applies for your objectives. You should see yourself driving that auto, the way the air feels in your hair, perhaps the way the motor sounds. Whatever you can think about that will give your mind a chance to meander into your objectives and dreams, utilize it!

5) ** How a long ways ahead do you really design???

This is by a long shot the most essential. The most critical simply because it takes a little from all the above inquiries I’ve discussed.

What is the uttermost you’ve at any point prepared? I’ll put cash on the way that it’s not sufficiently far. Set out to be striking, be solid in your feelings. Try not to be reluctant to consider unheard of options.

So how far do I enable myself to prepare??? 200 Years!

No joke, my objectives have incorporated a timetable of around 231 years ahead later on. See I don’t just consider how I need to enhance my life, I focus on an option that is higher than life. I focus on my family history that is yet to be composed. We as a whole might want to leave a family dinesty to our future relatives. All things considered, for what reason aren’t you preparing for it???

Try not to be timid, apprehensive, questionable or humiliated, do what needs to be done. Continue doing it inside your scratch pad that you write in. Continue pondering your kids, their youngsters, your incredible, extraordinary, awesome great kids to be.

Consider them. Wouldn’t it be decent in the event that they could think back and say goodness, my extraordinary, awesome, incredible granddad had the vision, the devotion and the will to consider me. Think about the effect you could have on those to be. Indeed, even go the extent that written work a letter to the people will’s identity in your families future. Reveal to them what you have arranged and why.

Imagine a scenario where what you do now, influences somebody 4 eras down the line in such a positive path, to the point that they want to get were you left off. If not for your vision, it would of never happened.

Even better, it hasn’t happened yet, so you should get that pen and begin your future right now, this exact second.

On that note, I won’t shield you from composing your future.

Good fortunes and make sure to witness everything the way you need it to happen!Facebooktwitterredditpinterestlinkedinmail


FacebooktwitterredditpinterestlinkedinmailWhen you do take on a training effort, you’ll want to be sure you’re spending your money wisely. It’s therefore best to create an overall training strategy to steer your plans for staff development.

Here are some guidelines to help make your training efforts successful:


Take the time to carefully analyze your needs when designing your training plan. This will help you choose the right type of training for your requirements.


You can do this by looking at a written job description (make sure you have one!) and comparing the skills the position requires with your employees’ current abilities. Understanding where there may be gaps will help you identify the types of training you need.


Assign the training you’d like to provide into categories. Is it mandatory, or nice-to-have? If it’s absolutely required, a training effort becomes imperative. If it reflects an ideal situation that isn’t immediately feasible, you’ll know to plan for it in the longer term.


Once you have assessed and prioritized the need for training, the next step is to secure what type of training you will use and how you will offer it. There are several factors to consider:

Types of training available

  1. Internal resources: Ask yourself what resources you have in-house.  Seasoned employees may be perfect to take on coaching or mentoring roles. Inexpensive to provide, these are among the most effective types of training
  2. External resources: Formal seminars, conferences, private trainers and videos are all good methods for learning. These tools are more expensive, but are professionally developed and often yield good results

Delivery options

One-on-one vs. group sessions, e-learning vs. in-person instruction, on-site or off-site? These questions will be answered by a blend of factors: what’s available, what best suits your needs, and what you can afford.

Your budget

It’s important to balance your need to save with the long-term benefit of developing staff. Try to determine the best type of training available for the amount you have to spend.


Before you can execute a training program, you need to have agreement from the senior person in your company that training is a priority. This person will need to support the plan fully and agree to milestones, costs, dates and deliverables.

Employee commitment is also required. Talk to your staff about the goals for the training and why it’s important to the business that they undertake the learning effort. Most often, employees will respond favourably to your investment in their development. Today’s employees look beyond their paycheques; they value and embrace opportunities to learn new skills.


Training can be costly, so you will want to assess its impact. However, sometimes its effect cannot be translated simply into bottom line dollars and cents.

Ideally, you might track variables before and after training to verify improvements after development efforts. If the training was on customer service, the end result may be fewer customer complaints and/or an increase in sales. Training on a new computer system may net fewer errors or quicker processing. You may need to review why you sought training to begin with and whether your concerns have been remedied.


Changes may not occur overnight, so it’s important to be patient. Training is a long-term investment, and often the benefits are not immediately obvious. However, your efforts in developing your people will help you in many ways. Staff will be more knowledgeable, they’ll be more likely to stick around, and your commitment to training will help you earn a reputation as an employer of choiceFacebooktwitterredditpinterestlinkedinmail

How to develop an action plan for bigger success


  • What is an action plan?
  • What are the criteria for a good action plan?
  • Why should you develop an action plan?
  • When should you develop an action plan?
  • How to write an action plan

What is an action plan?

In some ways, an action plan is a “heroic” act: it helps us turn our dreams into a reality. An action plan is a way to make sure your organization’s vision is made concrete. It describes the way your group will use its strategies to meet its objectives. An action plan consists of a number of action steps or changes to be brought about in your community.

Each action step or change to be sought should include the following information:

  • What actions or changes will occur
  • Who will carry out these changes
  • By when they will take place, and for how long
  • What resources (i.e., money, staff) are needed to carry out these changes
  • Communication (who should know what?)

What are the criteria for a good action plan?

The action plan for your initiative should meet several criteria.

Is the action plan:

  • Complete? Does it list all the action steps or changes to be sought in all relevant parts of the community (e.g., schools, business, government, faith community)?
  • Clear? Is it apparent who will do what by when?
  • Current? Does the action plan reflect the current work? Does it anticipate newly emerging opportunities and barriers?

Why should you develop an action plan?

There is an inspirational adage that says, “People don’t plan to fail. Instead they fail to plan.” Because you certainly don’t want to fail, it makes sense to take all of the steps necessary to ensure success, including developing an action plan.

There are lots of good reasons to work out the details of your organization’s work in an action plan, including:

  • To lend credibility to your organization. An action plan shows members of the community (including grant makers) that your organization is well ordered and dedicated to getting things done.
  • To be sure you don’t overlook any of the details
  • To understand what is and isn’t possible for your organization to do
  • For efficiency: to save time, energy, and resources in the long run
  • For accountability: To increase the chances that people will do what needs to be done

When should you create an action plan?

Ideally, an action plan should be developed within the first six months to one year of the start of an organization. It is developed after you have determined the vision, mission, objectives, and strategies of your group. If you develop an action plan when you are ready to start getting things done, it will give you a blueprint for running your organization or initiative.

Remember, though, that an action plan is always a work in progress. It is not something you can write, lock in your file drawers, and forget about. Keep it visible. Display it prominently. As your organization changes and grows, you will want to continually (usually monthly) revise your action plan to fit the changing needs of your group and community.

How to write an action plan

Determine what people and sectors of the community should be changed and involved in finding solutions

If you have been using the VMOSA (Vision, Mission, Objectives, Strategies, Action Plans) model, you might have already done this, when you were deciding upon your group’s objectives. Again, try to be inclusive. Most of the health and development issues that community partnerships deal with are community-wide, and thus need a community-wide solution. Possible sectors include the media, the business community, religious organizations, schools, youth organizations, social service organizations, health organizations, and others.

Some members of the community you might consider asking to join the action planning group include:

  • Influential people from all the parts of the community affected by your initiative (e.g., from churches and synagogues, the school system, law enforcement, etc.)
  • People who are directly involved in the problem (e.g., local high school students and their parents might be involved in planning a coalition trying to reduce teen substance abuse)
  • Members of grassroots organizations
  • Members of the various ethnic and cultural groups in your community
  • People you know who are interested in the problem or issue
  • Newcomers or young people in the community who are not yet involved

Let’s consider some of the people who were involved with the planning group for the fictional Reducing the Risks (R.T.R) Coalition that hopes to reduce the rate of teen pregnancy. Some of the members of this planning group included teachers at the local high school, local teenagers and their parents, members of the clergy, counselors and school nurses, staff of the county health department, and members of youth organizations, service agencies, and other organizations that focus on youth issues.

Convene a planning group in your community to design your action plan. This might be the same group of people who worked with you to decide your group’s strategies and objectives. If you are organizing a new group of people, try to make your planning committee as diverse and inclusive as possible. Your group should look like the people most affected by the problem or issue.

Once everyone is present, go over your organization’s:

  • Vision
  • Mission
  • Objectives
  • Strategies
  • Targets and agents of change (e.g., youth, parents and guardians, clergy)
  • Proposed changes for each sector of the community (e.g., schools, faith community, service organizations, health organizations, government)

Develop an action plan composed of action steps that address all proposed changes. The plan should be complete, clear, and current. Additionally, the action plan should include information and ideas you have already gathered while brainstorming about your objectives and your strategies. What are the steps you must take to carry out your objectives while still fulfilling your vision and mission? Now it’s time for all of the VMOSA components to come together. While the plan might address general goals you want to see accomplished, the action steps will help you determine the specific actions you will take to help make your vision a reality. Here are some guidelines to follow to write action steps.

Members of the community initiative will want to determine:

  • What action or change will occur
  • Who will carry it out
  • When it will take place, and for how long
  • What resources (i.e., money, staff) are needed to carry out the change
  • Communication (who should know what)

Things to note about this portion of the RTR action plan:

  • It appears complete. Although this step seems fully developed, we would need to review the entire action plan to see whether all community and system changes that should be sought are included.
  • It is clear. We know who will do what by when.
  • It seems current. We would need to know more about other current work (and new opportunities and barriers) to judge whether this portion of the action plan is up-to-date.

Review your completed action plan carefully to check for completeness. Make sure that each proposed change will help accomplish your group’s mission. Also, be sure that the action plan taken as a whole will help you complete your mission; that is, make sure you aren’t leaving anything out.

Follow through. One hard part (figuring out what to do) is finished. Now take your plan and run with it! Remember the 80-20 rule: successful efforts are 80% follow through on planned actions and 20% planning for success.

Keep everyone informed about what’s going on. Communicate to everyone involved how his or her input was incorporated. No one likes to feel like her wit and wisdom has been ignored.

Keep track of what (and how well) you’ve done. Always keep track of what the group has actually done. If the community change (a new program or policy) took significant time or resources, it’s also a good idea to evaluate what you have done, either formally or informally.

Keep several questions in mind for both yourself and others:

  • Are we doing what we said we’d do?
  • Are we doing it well?
  • Is what we are doing advancing the mission?

You can address these questions informally (ask yourself, chat with friends and other people), as well as formally, through surveys and other evaluation methods.

Celebrate a job well done! Celebrate your accomplishments; you and those you work with deserve it. Celebration helps keep everyone excited and interested in the work they are doing.

After you’ve written your action plan: Getting members to do what they said they would

Every community organization has undoubtedly had this happen: you plan and you assign tasks to get everything you’ve planned to do accomplished. Everyone agrees (maybe they even offer) to do certain tasks, and you all leave with a great feeling of accomplishment. The problem? At the next meeting, nothing has been done. Besides tearing out your hair, what can you do?

Fortunately, there are several things you can try. It’s particularly tricky in the case of volunteers, because you don’t want to lean too hard on someone who is donating their time and energy to begin with. Still, you can make it easier for members to get things done (and harder to avoid work) without acting like the mean neighbor down the street. Some of these gentle reminders include:

  • Regular phone calls from staff members or dedicated volunteers asking others how they are doing with their tasks. This should be a supportive call, not a “are you doing what you’re supposed to” call. The person calling can offer emotional support “how are you doing?” as well as see if the group member needs any other assistance. A friendly call such as this can be seen as helpful, give the member the sense that he is a very important part of the group, and serve as a great reminder to do what he said he would do.
  • Distributing the action plan in writing to all members, with names attached to specific tasks. (Additionally, this can be a great time to ask for feedback before the plan becomes “official.”)
  • Making sure timelines (with due dates) are complete, clear and current.
  • At regular group meetings, such as committee meetings or board meetings, ask members to report on accomplishing the tasks they have set out to do. Consider making this a regular part of the meeting.
  • Celebrate the accomplishment of tasks. It’s important that getting something done actually means something, and is recognized by the group as a whole.

Follow up on the action plan regularly. You are asking members to be accountable, and to get things done on a regular basis. If they have agreed, you should help them fulfill their commitment as best you can.Facebooktwitterredditpinterestlinkedinmail

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