BlogZynergy - Part 43

What is the Role and Work Flow of the Human Resources Department

Hello there,

On special request of one of our readers, here an interesting article about the role and work flow of the HRM Department in many organizations.

Team blogzynergy.com is doing it again……

A. Recruitment and Placement

– Plans for the organization’s short and long term manpower needs

– Gets requests from various HODs of their manpower needs

– Selects the candidates after various recruitment process and places at a suitable position

– Finalizes the compensation

– Conducts the document verifications

– Conducts induction, training program

B. Performance Evaluation

– Designs procedure for evaluating the employees performance

– Conducts the evaluation program periodically i.e. either quarterly or half yearly

– Monitors the self-appraisal, supervisor’s appraisal, HR appraisal and provides the feedback to the appraisee

– Conducts the managerial staff performance evaluation

– Evaluates the technical and general tools of the employer performance

– Recommends to the management regarding financial/ non-financial beneficiaries, training needs – technical / non-technical, employee retention and actions

– Makes employees to work with great satisfaction

C. Training and Development

– Plans and manages the training programs on regular basis for the employees on technical and interpersonal skills as per the organization needs

– Conducts the regular follow up of the training program needs

– Plans and manages the in-house and external-house training programs

– Makes arrangements for knowledge sharing

D. Compensation and benefits

– Manages the balance between the organizations financial strength and employee expectations, performance and the market value

– Encourages the employees performance by providing various financial and non-financial benefits

– Controls the employee attrition rate

– Monitors the employee job satisfaction levels

– Monitors the employee social needs and status

– Preparation of salary statement and salary slips

E. Personal records, attendance and punctuality

– Monitors employees all in and out movements: leaves and absents

– Maintains all types of employee personal records

– Acts according to the HR policy

F. Working Environment and Welfare measurements

– Making arrangements for team work culture

– Creating good working environment like work place, lighting, ventilation, A/C, refreshments, software and hardware provisions, transportations, communication systems, relaxation programs, handling grievances, personal attention i.e., celebrations and other needs

G. Change Management

– Making arrangements for up-to-date knowledge to the employees according the industry levels

– Suggesting various changes to the other departments for the organization development

– Making every employee accountable to the organization

– Making HR department as helping tool for everyone

H. Individual recognition and development

– Having one-to-one discussions, periodically

– Analyzing the expectations of the employee and sharing the expectations of the organization

– Placing the right person into right place by using various systems

– Maintaining regular rapport with all the employees

– Assuring the employees for their better development

I. Periodical Reports

– Monthly status report of the Department (activities, status, plan of action)

– Monthly budget report – expenditures and fore-cost

– Salaries

– Recruitment

– Career Development

– Welfare (Food, refreshments, relaxation, communication & transportation)

– Administration (Security, House-keeping, Power & Stationery) (5^th of every month)

– Salary statements – last working day of the month

– Salary slips – day after issuing the salaries

LET US KNOW IN THE COMMENTS IF YOU LIKE IT !

THANK YOU SO MUCH FOR READING.

How to develop an action plan for bigger success

What is an action plan?
What are the criteria for a good action plan?
Why should you develop an action plan?
When should you develop an action plan?
How to write an action plan

What is an action plan?

In some ways, an action plan is a “heroic” act: it helps us turn our dreams into a reality. An action plan is a way to make sure your organization’s vision is made concrete. It describes the way your group will use its strategies to meet its objectives. An action plan consists of a number of action steps or changes to be brought about in your community.

Each action step or change to be sought should include the following information:

What actions or changes will occur
Who will carry out these changes
By when they will take place, and for how long
What resources (i.e., money, staff) are needed to carry out these changes
Communication (who should know what?)

What are the criteria for a good action plan?

The action plan for your initiative should meet several criteria.

Is the action plan:

Complete? Does it list all the action steps or changes to be sought in all relevant parts of the community (e.g., schools, business, government, faith community)?
Clear? Is it apparent who will do what by when?
Current? Does the action plan reflect the current work? Does it anticipate newly emerging opportunities and barriers?

Why should you develop an action plan?

There is an inspirational adage that says, “People don’t plan to fail. Instead they fail to plan.” Because you certainly don’t want to fail, it makes sense to take all of the steps necessary to ensure success, including developing an action plan.

There are lots of good reasons to work out the details of your organization’s work in an action plan, including:

To lend credibility to your organization. An action plan shows members of the community (including grant makers) that your organization is well ordered and dedicated to getting things done.
To be sure you don’t overlook any of the details
To understand what is and isn’t possible for your organization to do
For efficiency: to save time, energy, and resources in the long run
For accountability: To increase the chances that people will do what needs to be done

When should you create an action plan?

Ideally, an action plan should be developed within the first six months to one year of the start of an organization. It is developed after you have determined the vision, mission, objectives, and strategies of your group. If you develop an action plan when you are ready to start getting things done, it will give you a blueprint for running your organization or initiative.

Remember, though, that an action plan is always a work in progress. It is not something you can write, lock in your file drawers, and forget about. Keep it visible. Display it prominently. As your organization changes and grows, you will want to continually (usually monthly) revise your action plan to fit the changing needs of your group and community.

How to write an action plan

Determine what people and sectors of the community should be changed and involved in finding solutions

If you have been using the VMOSA (Vision, Mission, Objectives, Strategies, Action Plans) model, you might have already done this, when you were deciding upon your group’s objectives. Again, try to be inclusive. Most of the health and development issues that community partnerships deal with are community-wide, and thus need a community-wide solution. Possible sectors include the media, the business community, religious organizations, schools, youth organizations, social service organizations, health organizations, and others.

Some members of the community you might consider asking to join the action planning group include:

Influential people from all the parts of the community affected by your initiative (e.g., from churches and synagogues, the school system, law enforcement, etc.)
People who are directly involved in the problem (e.g., local high school students and their parents might be involved in planning a coalition trying to reduce teen substance abuse)
Members of grassroots organizations
Members of the various ethnic and cultural groups in your community
People you know who are interested in the problem or issue
Newcomers or young people in the community who are not yet involved

Let’s consider some of the people who were involved with the planning group for the fictional Reducing the Risks (R.T.R) Coalition that hopes to reduce the rate of teen pregnancy. Some of the members of this planning group included teachers at the local high school, local teenagers and their parents, members of the clergy, counselors and school nurses, staff of the county health department, and members of youth organizations, service agencies, and other organizations that focus on youth issues.

Convene a planning group in your community to design your action plan. This might be the same group of people who worked with you to decide your group’s strategies and objectives. If you are organizing a new group of people, try to make your planning committee as diverse and inclusive as possible. Your group should look like the people most affected by the problem or issue.

Once everyone is present, go over your organization’s:

Vision
Mission
Objectives
Strategies
Targets and agents of change (e.g., youth, parents and guardians, clergy)
Proposed changes for each sector of the community (e.g., schools, faith community, service organizations, health organizations, government)

Develop an action plan composed of action steps that address all proposed changes. The plan should be complete, clear, and current. Additionally, the action plan should include information and ideas you have already gathered while brainstorming about your objectives and your strategies. What are the steps you must take to carry out your objectives while still fulfilling your vision and mission? Now it’s time for all of the VMOSA components to come together. While the plan might address general goals you want to see accomplished, the action steps will help you determine the specific actions you will take to help make your vision a reality. Here are some guidelines to follow to write action steps.

Members of the community initiative will want to determine:

What action or change will occur
Who will carry it out
When it will take place, and for how long
What resources (i.e., money, staff) are needed to carry out the change
Communication (who should know what)

Things to note about this portion of the RTR action plan:

It appears complete. Although this step seems fully developed, we would need to review the entire action plan to see whether all community and system changes that should be sought are included.
It is clear. We know who will do what by when.
It seems current. We would need to know more about other current work (and new opportunities and barriers) to judge whether this portion of the action plan is up-to-date.

Review your completed action plan carefully to check for completeness. Make sure that each proposed change will help accomplish your group’s mission. Also, be sure that the action plan taken as a whole will help you complete your mission; that is, make sure you aren’t leaving anything out.

Follow through. One hard part (figuring out what to do) is finished. Now take your plan and run with it! Remember the 80-20 rule: successful efforts are 80% follow through on planned actions and 20% planning for success.

Keep everyone informed about what’s going on. Communicate to everyone involved how his or her input was incorporated. No one likes to feel like her wit and wisdom has been ignored.

Keep track of what (and how well) you’ve done. Always keep track of what the group has actually done. If the community change (a new program or policy) took significant time or resources, it’s also a good idea to evaluate what you have done, either formally or informally.

Keep several questions in mind for both yourself and others:

Are we doing what we said we’d do?
Are we doing it well?
Is what we are doing advancing the mission?

You can address these questions informally (ask yourself, chat with friends and other people), as well as formally, through surveys and other evaluation methods.

Celebrate a job well done! Celebrate your accomplishments; you and those you work with deserve it. Celebration helps keep everyone excited and interested in the work they are doing.

After you’ve written your action plan: Getting members to do what they said they would

Every community organization has undoubtedly had this happen: you plan and you assign tasks to get everything you’ve planned to do accomplished. Everyone agrees (maybe they even offer) to do certain tasks, and you all leave with a great feeling of accomplishment. The problem? At the next meeting, nothing has been done. Besides tearing out your hair, what can you do?

Fortunately, there are several things you can try. It’s particularly tricky in the case of volunteers, because you don’t want to lean too hard on someone who is donating their time and energy to begin with. Still, you can make it easier for members to get things done (and harder to avoid work) without acting like the mean neighbor down the street. Some of these gentle reminders include:

Regular phone calls from staff members or dedicated volunteers asking others how they are doing with their tasks. This should be a supportive call, not a “are you doing what you’re supposed to” call. The person calling can offer emotional support “how are you doing?” as well as see if the group member needs any other assistance. A friendly call such as this can be seen as helpful, give the member the sense that he is a very important part of the group, and serve as a great reminder to do what he said he would do.
Distributing the action plan in writing to all members, with names attached to specific tasks. (Additionally, this can be a great time to ask for feedback before the plan becomes “official.”)
Making sure timelines (with due dates) are complete, clear and current.
At regular group meetings, such as committee meetings or board meetings, ask members to report on accomplishing the tasks they have set out to do. Consider making this a regular part of the meeting.
Celebrate the accomplishment of tasks. It’s important that getting something done actually means something, and is recognized by the group as a whole.

Follow up on the action plan regularly. You are asking members to be accountable, and to get things done on a regular basis. If they have agreed, you should help them fulfill their commitment as best you can.

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Quote : In a world where…..

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How Social Media is Dominating the Business World

To get a true sense of the recent impact on the business world, you have to stay ALERT right now and in the future. Future = happening now. Don’t forget this.

You need to get involved intensively in the Social Media Revolution. Take enough time to take deep notice of staggering insights which is distributed in a speed on the internet.

Let me give you Some of the speeding highlights:

• Mobile drives over 50% of all E-commerce traffic
• If Facebook were a country, it would be the largest in the World
• By 2018, video will account for 2/3 of mobile usage
• Every second, 2 new members join LinkedIn.
• The 4P’s of marketing have been replaced by the 4 C’s of Social Media.
• More people own a mobile device than a toothbrush.Believe it or not.

So if you want to succeed in business, you have to hop on the bandwagon now, and start using social media.

Remember, the business world is changing at an alarming rate, and if you want to make it, you have to share it and move with it with the same speed. The Social Media Revolution is an ongoing process with lots of boooms.

The best way to put your online business in a positive and stable progression

You are in your earlier days of making your dreams come to reality, you are super enthusiastic, you are full of energy and you want to make it happen and happen right now, but things are not that simple as it looks like. When it comes to the online business world, then there is a lot of factors which you have to keep in mind and then these points would make your business stand tall above the rest if taken care brilliantly.

The brilliance of entrepreneurship is making the right decision at the right time and making the most of the resources available at his/her disposal. Here are few things which are considered to be the building blocks of any business and this would definitely help in a positive progression of your business…

Above all is your online representation, which means taking care of your official website and how are you going to do that. For this I have a simple solution; suppose you have an e-commerce website and your traffic is not converting into sales, then have a look on this factor first. Try buying something on your website and figure out the buying experience and then compare it with the buying experience with that of your competitors. You might figure out the exact problem, why and where you are lacking. The topmost factor which influences your sales is the buying experience of your website, so you have to make your website user friendly with easy navigation. The latest trend in this industry is making your websites responsive and this is really a big factor which could lead to better sales and growth.

The content becomes the second most important factor on your websites as information is the driving force and the ultimate reason why your target audience may be looking for your website. You must put your key information short and crisp and easily accessible to your target audience. Your content should be impressive in language, relevant and must have that charm needed to grasp the reader and of course the presentation is always something very important.

Marketing your brand and your business is another important where you can’t afford to go wrong. Your business would be of no use if you cannot market it to your target audience. Connecting to your customers, increasing brand loyalty, trust factor, credibility factor for your business are few of the main goals to achieve in your early days of marketing.

How To Save Money with inject power into your words?

Inject power into your words

Does power make you think of dictators, bullies, and other dominant personalities?

As Sally Hogshead explains in her book How the World Sees You, power lives on a spectrum. Power’s gentle side manifests itself in the parental nudge and in the sports coach who motivates you to train harder.

Powerful writing inspires readers to take action. An effective sales page, for instance, encourages readers to click and buy. Strong social media updates make people click to read more. And authoritative blog posts motivate readers to implement your tips.

How?

Embrace your inner bossiness by using the imperative form and shorter sentences.

For instance, read this paragraph aloud:

Your job as a blogger is not simply to write tutorials that share tips, facts, and advice.

A useful tip that’s not implemented is like a riveting book that’s never opened. It’s forgotten and useless.

Instead of acting solely like a blogger dishing out your tips, you should become a mentor for your readers, a chief of your village, a leader of your tribe. You should fire up your tribe and jump-start their actions because your readers are waiting for you.

It feels a little flat, right? That’s because the sentences are long and the final sentences use “you should” instead of the imperative.

“Fire up your tribe” instead of “You should fire up your tribe”:

Your job as a blogger is not simply to write tutorials.

Your job is not to share tips and facts and advice.

A useful tip that’s not implemented is like a riveting book that’s never opened. It’s forgotten and useless.

You’re not simply a blogger. You’re a mentor for your readers, a chief of your village, a leader of your tribe.

Come on. Fire up your tribe. Jump-start their actions.

Your readers are waiting for you.

Does that inspire you more… if so start writing don’t wait for a magic…it’s all about yourself action. Do it Blog it Post it !

How To Win Friends And Influence People with The magic of blog writing

When I started writing, I didn’t think of myself as a writer. I doubted my skills. I didn’t know whether I had enough ideas.

But every time I had to write an article, I learned more about writing. I followed my curiosity. I discovered what I’m passionate about, and I learned what resonated with my audience.

You might think you don’t have enough to share. Or you might doubt your writing skills.

This is what I’d like to tell you:

You’re unique. You have unique experiences. And you’ll discover your voice and your passions when you write more. Writing brings clarity, deepens your understanding, and strengthens your ideas.

So, commit to writing. To creating valuable content. To being helpful to your readers.

Start making tiny ripples.

That’s how change begins.

Promoting Your Website Before Launching

Launching a website may be stressful and overwhelming. It doesn’t matter whether it’s a personal blog or a business website, the issue is still the same: you can start promoting your site so real, human visitors can find you and enjoy your content.

Over the past month I’ve been working on my payments blog. Before I started I made a lot of mistakes. What people don’t understand is that building and designing your site is only the first step. How you launch your site is what will determine how quickly it takes off and starts working for you.

This post will give you a game plan for what you need to do when you’re ready (or almost ready) to launch your site so that you can avoid some of the problems I had:

1. Set up a pre-launch page

Just because your site isn’t ready for visitors doesn’t mean you can’t start promoting it. In fact, promoting your site with a pre-launch countdown can generate even more interest and enthusiasm than promoting it after it’s launched.

Include a signup box so visitors can get notified when you actually launch. LeadPages offers low-cost launch page templates you can use for your site. If you use WordPress, you can download and install a plugin like EZP Coming Soon Page or Easy Coming Soon.

2. Create at least 3-5 pieces of high-quality content

Any promotional strategies you use will rely heavily on content. Visitors will expect to see excellent content that’s highly valuable in your niche; if they don’t, they’ll likely never visit your site again.

Before you launch, write several (minimum 3, preferably 10) pieces of amazing content. If you can shoot for 1,200+ words per piece, you have the best chance of ranking in the search engines, and the best chance of getting links to your site.

Some content ideas for these inaugural pieces could be:

How to posts.

Expert roundups: Ask leading experts in your field for their opinions or advice on a certain topic.
Tutorials.
Practical advice for overcoming a common problem in your niche.
FAQ’s in your industry.
A list of industry definitions.
For more tips on creating excellent content, see my post 12 Tricks To Take Your Content From Good to Great.

3. Give your visitors a way to sign up for your email list

An email list will give you a way to connect with your visitors, even if they never end up on your site again. Sign up with an email marketing service like MailChimp or AWeber, and then use one of their pre-designed templates to add an opt-in box to your site.

Remember to give visitors an incentive to join your list; for instance, a free ebook or guide that offers valuable information to your target audience.

4. Start networking with influencers in your field

This strategy works best if you have a non-commercial site; however, it can also work for business sites that have a bunch of great content.

Reach out to well-known people in your field and let them know about your new site. Not sure who to contact? Use a tool like BuzzSumo to find bloggers, businesses, journalists and social media influencers who might be interested in sharing your site with their followers.

I recommend starting off slow by following them on social media, and sharing their content with your audience (no matter how small). Read their blog posts, and leave thoughtful comments. After a little while, you can send them an email giving a brief introduction. Don’t ask them to share your content; if your content is truly valuable, they’ll recognize that and share it on their own.

5. Set up online alerts for your blog name

As you promote your site, you’ll want to stay up to date with when and where your site is being mentioned online. This will help you gauge the success of your outreach efforts and focus your efforts on the strategies that are working.

To get notified of any blog or media mentions, be sure to sign up for Google Alerts. To see what people are saying about your site on social media, try Mention or Hootsuite.

6. Start getting free links and publicity with HARO

As the owner of a brand new website, getting publicity can be a challenge. However, using a service like Help A Reporter (HARO) is probably your best bet at getting free PR right out of the gate.

After signing up, you’ll receive media queries to your inbox three times a day. When you see a query that you can answer, send an email off to the journalist immediately, offering detailed insights into the question and providing links to one or two of your most awesome blog posts that are relevant to the query.

7. Upload an XML sitemap

An XML sitemap is a document that provides the search engines with a listing of pages and posts on your site. It allows Google to crawl your site more efficiently, meaning your content could be indexed more quickly.

If you have a WordPress site, you can download and install the Google XML Sitemaps plugin. If you use any other platform, you can create a sitemap using the XML Sitemaps generator, and then upload it to the root directory of your site (e.g., www.yoursite.com/sitemap.xml).

8. Learn the basics of SEO

While you don’t need to be an SEO expert to start ranking in the search engines, it is important to have a few basics in place. A few of the most important elements to have in place when you launch your site are:

Use your keywords (words and phrases you want to rank for) in strategic areas of your page: your navigation bar, your title tags, post titles, header tags, alt image tags, etc.
Consistently add original content.

Build links to your site. For more on this, see my post 6 Easy Link Building Strategies For Your New Website.

Make sure your URLs use words instead of numbers or symbols (this is referred to as your permalink structure).

Make sure your site is mobile-friendly.

If you have a WordPress site, start by downloading and installing a plugin like Yoast SEO. This will ensure that you at least have the basics covered.

9. Install Google Analytics

Given the time and effort you’re going to put into promoting your site, it’s important that you know exactly how much traffic you’re getting and where those visitors are coming from. Google Analytics is free, easy to set up and will help you figure out exactly which strategies are working (and which ones aren’t).

10. Add your site to Google Search Console

The Google Search Console (formerly Google Webmaster Tools) is a set of tools put together by Google to help you manage the health of your site in the search engines. If Google finds any issues with your site, this is where you’ll be notified.

WAYS TO USE DIGITAL MARKETING TO BUILD YOUR BRANDNAME

What do you think could be the reason behind overnight successes of so many brands these days that have come up out of nowhere? May be they had that one genius idea no one could consider or perhaps they have been started by big billionaires with both the money and contacts to generate something one could only dream of!

However when we actually went ahead and studied the cases, we found out that the answer generally to both the reasons was no. So what these businesses actually did? Perhaps they adapted themselves for the time and technology as well as the changing people with the changing time & technology. Instead of wasting their budget in broadcasting their marketing message to the audiences in general they have shifted it from conventional to the contemporary style of marketing complementing the choice of the people and targeting their marketing message to the right segment of audience. Instead of the old school marketing that required a hefty budget they have turned toward online where in you can build awareness for your business in minimal or no cost.

So, for your help we have piled up some simple ways you can build awareness in limited budget through online marketing. Let’s have a look to them one by one:

Blog

Blog happens to be one of the best ways through which you can generate awareness about your business. Through blog you can easily pass on your marketing message to your target audience while educating them with industry issues or issues perhaps they are going through. Blog is a way you do your work while people out there get a lot of value out of it and not just your marketing message.

Email Marketing

The best part is you own the permission from the recipients to send them emails as they have given their information while signing up on your landing page to receive updates from you. Based on the stage of the consumer in the sales cycle and their behavioral pattern you can send them more personalized emails, specifically meant for them.

Newsletters

This one is very helpful in case you already have a considerable amount of traffic coming to your blog. You make it easier for your readers to get the new & fresh content in their email inboxes and in turn it drives more & more traffic to your website driving more & more conversions.

Social Profiles

This one needs no references for sure! I don’t think I need to stress more on why you need an active social profile. The world is spending time on social media outlets for various purposes, for entertainment & chilling out, to keep them updated of the world and for lot more other reasons. Go ahead and identify the social media outlets your target audiences are spending their maximum time and try driving traffic from there through well-timed delivery of well crafted high quality engaging content.

Videos

Believe it or not but videos are a great was to build awareness about your business among your target audiences. Recently we shared a case study of ‘How Gillete reached 24 million users with 22,000 subscribers through YouTube videos. Videos are quite engaging if created the right way. You still have to put some effort in reading something but gaining knowledge through watching videos is as simple as it could be. So, getting qualified traffic through videos is an easy way and while you are putting across your message people are getting a lot of value out of your videos. And the idea is you create it once and it’s helpful all the way down the line.

Article Submission

Again like blog, sharing articles is an awesome way to build awareness about your business and drive potential traffic to your website. It’s a nice practice to submit articles to various article sharing sites related to your business. All you need is to deliver high quality immaculate and relevant content that can help people with what they are looking for. This could be done through keywords strategy.

Press Releases

When you share the press releases about your company you have the option to include the link to your site. So, this is how through interesting press releases you can drive traffic to your website.

Local Directory Listings

This one is an easy and straight forward way of driving traffic to your website. So, you should always submit your local listing and include your company website on various search engines local directory such as Google, Yahoo and Bing.

Internet Advertising

Internet advertising is a vast term that includes nearly all types of advertising that happen over the internet such as social media advertising, search engine advertising, mobile advertising, display advertising and so on. Through it you can deliver your promotional messages to the consumers over the internet based on keywords and relevancy.

Blogs, Forums & Community Participation

This is again a nice way where you share some awesome content by participating in various communities, blogs and forums giving links to your website and drive traffic to it. Don’t think by adding a link to your content you are spamming. Always keep in mind the better your content the more people will like to know about you and so adding a link adds value to your content.

Pay per clicks

Pay per Click (PPC) marketing is of course an incredible tool to build awareness about your business if you are willing to invest. It helps you drive good traffic to your site leading to sales if set up well.

White papers

By helping its readers in understanding an issue, solving a problem, or making a decision, whitepapers gives a lot of value to the readers through the content it contains and happen to be a great way to build brand awareness among your target audience.

So!

And a BONUS one is make use of DIE HARD GUERILLA MARKETING